Wednesday, February 27, 2019

Locked Mode on Google Forms

Three months

It has been three months since we started testing "locked mode" in Google Forms for Chromebooks. It has been an exciting opportunity as it promised the possibility of students recording, taking screenshots, or leaving a Google Forms quiz. I've received quite a few mixed reviews during this time. I'm a little late in the game to be posting about the beta version of locked mode, but maybe with this will provide a more honest review. If you haven't tried locked mode in Google Forms, then feel free to check out the video. It is a couple months old, but it will get you started. If you do not have this capability, then your GSuite administrator did not sign up your domain for the early access. 

Being a beta tester

Teachers were super excited to pilot locked mode when I first announced it. It was going to help resolve a big problem many secondary teachers were struggling with and that was the issue of cheating. Before you jump to the conclusion that all of the issues were the type of questions teachers were asking, students were doing a lot of copying and pasting of quizzes or taking screenshots and passing them along via Google Drive. Yes, the types of questions (asking questions that students can Google) is sometimes the issue, but that doesn't solve the issue of students copying tests for their friends. 

Being a beta tester is an emotional roller-coaster. The possibilities peaked the interest of teachers, but the second glitches came their way, it was abandon ship! This reaction is completely understandable. If you're a teacher that likes to tinker, being a beta tester is for you. Trying to figure out how to make a product work in your classroom because you see the potential can be exciting. If you're a bit timid around technology or just want it to work the first time, beta testing can frustrate you faster than the staff member that hogged all the donuts in the teacher's lounge. Teachers found out quickly what it meant as they had trouble getting all students to be able to go into locked mode. They were even more frustrated when there were some teachers that never had trouble at all. So what did we learn from all this?

A couple tips

Turning on locked mode

The first tip is for users utilizing Google Classroom. There is a location to turn on locked mode in Google Classroom when you create an assignment and attach the Google Form. For Classroom users, use this button instead of the option in Google Forms in the settings under the quizzes tab. (See image.) Teachers had issues when they attempted to activate it in both the Form and in Google Classroom. Teachers should make it a quiz while building the Google Form, but then turn on the locked mode feature in Google Classroom.

Screenshots disabled

The second issue is a glitch usually doesn't become apparent until a student wants to do a screenshot. One of the great features of locked mode is that even screenshots are disabled. The problem is that it will continue to disable screenshots on some devices until the device has been restarted. It makes it appear that the ability to do screenshots is disabled by the domain administrator, but that is merely how locked mode functions. It essentially creates a policy blocking all kinds of features that can be controlled within the Google Admin Console. When locked mode is over, students will find sometimes experience this glitch. My simple advice is to have students restart immediately after completing a Google Forms quiz. If your students change classrooms, their next teacher will greatly appreciate it.

Assignment or quiz assignment...

Since the launch of locked mode in Google Forms, Classroom has also popped up with a quiz assignment feature in Google Classroom. This can cause a little confusion for teachers because if you have a Google Form quiz already created, a regular assignment will suffice. If you don't have one ready to go, Classroom will attach a blank Google Form and place it in your Google Drive folder associated with that class. 

Final thoughts and resources...

Overall, teachers have seen a lot of improvement with locked mode. The frustrations I was hearing when it first launched have slowly diminished. While we were having our troubles with locked mode in the beginning, many of my teachers were defaulting to using Securly Classroom to create a walled garden of only specific sites students could visit during a quiz. It worked as a band-aid during the struggle times, but locked mode in Google Forms provides that awesome capability of shutting down all forms of screenshots and completely shutting down access to other websites. 

If you are new to Google Forms, please feel free to check out some of my other resources linked here.

Thursday, January 10, 2019

Hack the New Google Classroom

Been Awhile has been a quite place as of late. I apologize for the lack of posting, but it has certainly been representative of the season in my educational career. We've had a lot of new in the last couple years at MSD of Steuben County. I'll make more of an attempt to post in the future. Just in case I don't hold up to that promise, I'm pretty active on my YouTube channel. Feel free to subscribe to me there. 

Google Classroom Hack

It has been almost an entire year since I came across a quick hack within Google Classroom to save you time an energy when it comes to creating collaborative spaces with Google products (docs, sheets, slides, etc.) To reiterate the linked post, the teacher merely needs to create an assignment, attach a hyperdoc, set the hyperdoc so that students can edit and save it as a draft. By doing so, the teacher can save tons of time due to a cool "reuse" feature within Google Classroom. By reusing the assignment draft and setting it so that new copies of attachments are made, the teacher can protect their template and have all the new copies automatically created and organized in their Google Drive under the "Classroom" folder.

The same hack I wrote about a year ago still exists, but the options are in a few different locations and requires an updated video. All of these steps are now accomplished in the new "Classwork" tab and can be simply organized by following several steps.

Create a hyperdoc

If you're new to creating hyperdocs, I have previous posts on the topic. The main idea is that you give students the opportunity to explore, experiment and share ideas about their learning. With that recipe in mind, you'll have your first template up and ready to roll. 
Here are some tips on creating hyperdocs: 
Once you have your hyperdoc built, visit Google Classroom and enter the "classwork" page so that you can create a new assignment. When you build this assignment, keep in mind the following tips:
  • Title the assignment with the word "draft" for organization purposes
  • Create a topic where all your collaborative copies will reside
  • Use the small arrow beside the "assign" button to save the assignment as a draft
All of these tips are merely for workflow purposes. You may want to use the term "draft" so that when you go to make copies it will be easier to locate. Consider having a separate topic just for this collaborative space. This isn't so much for your students, but more for your sanity so that all the groups are in one spot for this task. Lastly, saving the assignment as a draft will ensure that students don't see nor violate the original integrity of your template.

Create a draft

Reuse post

Now you're ready for the magic. Click on the "create" icon in the classwork tab again and you'll see the "reuse post" option. You'll then select form the class you are currently in and select your draft that you created. Make sure the small box on the bottom-left corner of this box is selected so that you can create additional copies of the attachments. This is important! By doing so, Google Classroom will create the copies for you and save them in your "Classroom" folder in Google Drive. To help with organization, you'll want to change the title of the assignment to the title of the group. This is more for your sanity than the students so that you can keep track of which document belongs to which group. Select your students for the group and assign it!  You'll repeat this step for each group in your class.

Reuse post

See it in action

Time and organization are some of the toughest issues of setting up collaborative spaces for students. My hope is that this hack will help you be more efficient and effective in doing so.